Archive for the 'people' Category

Customer Service

It’s too late. I got myself started.

Here are the general rules for now:

1. Assume any person in any position in any industry or anything knows less than you do

2. They are supposed to assume that the customer is right, but you must assume that this is the last thing they actually want to acknowledge.

3. Never ever yell at a customer service representative.

4. Know when to pick your battles, and when to let it go.

5. Always ask to be awarded something, many times you will. Many people I know refuse to do this, because they thing it is rude to ask someone whose job it is to give you something to give you that thing. They will not be insulted if you think your lobster is overcooked because they aren’t your aunt. They only want your money, so if you are paying them that money you should get something resembling what you intended to pay for. This is not self-righteousness, this is a simple transactional confidence that you must have. You will be awarded many things, but you cannot yell at them, be rational and calm. Always always suggest that they do something for you. I have received lifetime subscriptions to online services, refunds on bills and service fees, free food, free movie passes, and free coupons for almond butter, and pineapple juice. As long as you don’t push, or yell, there is literally no harm in asking them to do something for your suffering. Most smart companies aim to please. Don’t exploit this in the negative sense, do exploit it when it’s appropriate to your dissatisfaction.

Customer Service

This is a system for the readers of system sally, and not for system sally herself:

Do not even get me started on this one.

Comparing

Do not compare yourself to others, you will only feel horrible either way.

There is Buddhist basis for this. If there is no permanent self, comparing is not just painful (because you’ll always be better in some way and worse in others), but it’s based on a simple misperception of reality…there is no other.

Also, friends are people that you can compare yourself to but not care about the results. It’s not that you even have to balance each other out in anyway (people are always looking for meaning in their relationships), it’s that you don’t see your friend as other because you’ve managed to connect your hearts in someway. So their weaknesses and strengths are yours, and vice versa. Having friends, is one of the best ways to realize how big your heart actually is.

Applause

This is a tough one. I’ve been criticized before for praising someone unworthy of praise, but I generally feel that applause is the balm that heals pretty much just about anything. You can easily applaud for mistakes in a humorous way (like if someone spills something), and it makes someone feel better, or you can applaud for someone who did a bad job (like a kid at a piano recital who screwed up the Entertainer), or you can genuinely applaud for someone who performed well (Barack Obama giving a speech). I’m not putting a whole lot of energy into this, but I can’t really think of a time that applauding would be bad other than applauding at the wrong time.

 

The system:

Applaud when someone has made a mistake and you know them well enough.

Applaud when someone feels self-conscious about their less than stellar performance.

Applaud when someone does a great job and you want them to know it.

Recommendations

When finishing a book, or reading a particularly interesting blog post, or dining at some great restaurant people often feel impelled to make a recommendation to a friend or relative. Many times this simply irritates the person on the receiving end, or they forget, or they are well meaning but never get around to it anyway. Why is recommending things such a precarious act? Is there a good system out there for deciding when to dole out recommendations or when to heed those that have been doled to you?

Let me analyze one such possible recommendation. If I have a read a book, let’s say Barack Obama’s “The Audacity of Hope,” and found it particularly well-written and intelligent, I may want my friends and family to share in the experience that I had being thoroughly enthralled by it. The problem with this is that everyone knows full well that Barack Obama is about to become the president, and that there are probably some kind of books available either by him or about him that are fascinating reads. If they really thought that following-up with their President meant reading his book, they would have read it, already, just like I did. A recommendation in this case could only serve to put someone over the edge who had pretty much been planning to do it anyway but was a little distracted by other concerns. Maybe my recommendation may even serve as a competitive force for some friends who want to be contemporary with my book shelf, lest they be considered not as well-informed.

For people not planning to read the book, the recommendation is simply unnecessary and worse, probably seen as some sort of self-aggrandizement. A recommendation turns from “You should read this,” to “Look at me, I read this.”

Telling someone about something that they may not know of, like some hidden away restaurant is not a recommendation…it’s a bit of information sharing. When you take that extra step and say “I think you’d like this,” you run the risk of doing some sort of reverse psychology (“Ugh, he thinks I would like this, I hate it already!”) or being annoying “I think you’d like this, because I like this and you should be exactly like me.”

Just occasionally, depending on the person, a recommendation is on the money. Someone reads something, or eats something, that they just know–in their gut–that the other person will appreciate. In these cases, it is important to have a skillful way of communicating this. If you’re too forceful or preachy you will turn them off, and yet if you’re not persuasive enough, this great opportunity may pass.

I’m much more inclined to recommend information sharing over recommendations. I recommend this, because I feel–in my gut–that recommendations are mostly tainted with all of these selfish motives that I have been describing. When it feels appropriate, there are many advantages to recommending things as well, and you should feel free to recommend when you need to.

The system: Share information with your friends, and let them make their own decisions. When you intuit that someone will benefit from something and may not decide that way necessarily, offer a recommendation. Avoid the phrase “You should watch that,” or “read” or “eat,” and replace it with “I think that you would enjoy this. I recommend it.”

Following Up

It is important to follow up on many things. Applying for jobs requires following up. Responding to blog comments requires follow up. Having plans with a person requires a certain amount of follow up.

I owe someone a huge follow up. I let her know in a short direct email, and in person. These types of temporary follow-ups serve to let the person know how deeply you care about whatever is needing follow up, but the current circumstances aren’t allowing the follow up to meet up.

Also, follow up is very similar to responsibility. All my dedicated readers have probably been wanting more insight and systems from System Sally, but I haven’t been able to respond to that need in the way I would have liked. So, the need to maintain and update a blog, for example, is more a responsibility, which is really a constant follow up. A follow up is a short term responsibility.

This is less a system than an explanation of things. But the system is “Be responsible, and follow up where necessary. Do temporary follow-ups where necessary.” The advantages of this are many and include having people trust you, and creating a reliable system-wide system for other systems to work better.

Giving Props where Props are due

Whenever you use something that someone else came up with you have to show respect for that person. Of course, in an academic paper, we use footnotes and bibliographies and there is a number of systems for doing that, but even in regular discourse it is always a sign of your integrity and understanding when you reference someone’s original idea. At some point, someone else came up with this idea, and I am simply restating it as a good system.

Sticking it to someone

Once you’ve established a certain amount of trust with someone, you should look for the opportunities that arise to stick it to them. Be loud, straightforward, intelligent, piercing, and sarcastic. Show them that your sticking it to them is actually a demonstration of your respect and caring for them, and shows them that you are comfortable enough with their intelligence that you know they will be able to handle it.

Cashiers Waiters Salespeople

Always be super super friendly and jokey with your cashiers, waiters, and salespeople. Almost 95% of the time this serves to cheer them up and make their work less tedious.

Doctors

See the doctor every seven years. See the dentist every 6 months or year.


systemsally on twitter:

  • taking suggestions for bag system. laptop and folders in backpack, books (sometimes up to 5 heavy books) in messenger bag? 1 month ago
  • @fujichia that's been the system for a while, but along with "don't get organized" this week it's worked great. 1 month ago
  • don't do laundry, just clean your clothes if they're dirty. get it, change the frame. 1 month ago
  • get more sleep and be more productive by not reading your rss feeds 1 month ago
  • don't get organized 1 month ago

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